Procurement Officer Job at KRA Staff Pension Scheme (Permanent & Pensionable)
KRA · Nairobi · Onsite
Job Description
KRA Staff Pension Scheme is inviting applications for the position of Procurement Officer. This is a Permanent & Pensionable opportunity for a qualified procurement professional who will coordinate and execute all procurement operations in line with the KRASPS procurement policies, guidelines, best practice, and the prevailing procurement law and regulations.
The successful candidate will play a key role in ensuring transparent, efficient, and value-driven procurement processes while supporting business continuity and organizational performance.
Key Responsibilities
As the Procurement Officer, you will:
- Coordinate and implement procurement and disposal activities in line with the Scheme's procurement policies, applicable laws, and best practices.
- Support the development and review of procurement strategies, policies, and procedures.
- Prepare procurement documents including RFQs, RFPs, TORs, specifications, and purchase orders.
- Coordinate supplier prequalification processes and maintain an updated supplier database.
- Consolidate procurement requirements from departments and coordinate timely delivery of goods and services.
- Monitor procurement activities to ensure compliance with approved budgets and achievement of value for money.
- Develop, maintain, and track supplier and service provider contracts in liaison with relevant stakeholders and management.
- Maintain proper procurement records, filing systems, and safe custody of tender and contract documents.
- Support evaluation committee processes and implementation of procurement decisions.
- Coordinate communication with suppliers on tenders, awards, regrets, and contract follow-up.
- Prepare the annual procurement plan in liaison with the Finance Department.
- Produce monthly inventory and asset tracking reports.
- Ensure office equipment and facilities are functional at all times by coordinating repairs, maintenance, and replacements.
- Attend procurement meetings, record proceedings, and communicate resolutions.
- Support business continuity, health and safety, disaster recovery, and emergency response initiatives.
Minimum Qualifications
Applicants must possess:
- Bachelor's Degree in Procurement, Supply Chain Management, or a related field from a recognized institution.
- Minimum of three (3) years' experience in a similar procurement or supply chain management role.
- Membership to Kenya Institute of Supplies Management (KISM) or Chartered Institute of Procurement & Supply (CIPS) professional body.
Required Skills and Competencies
The ideal candidate should demonstrate:
- Strong planning, organizational, and coordination skills.
- Good negotiation, problem-solving, and decision-making abilities.
- Excellent communication and interpersonal skills.
- Business acumen and attention to detail.
- Ability to manage conflict and work under pressure.
- Proactive, resilient, and results-oriented.
- Good ICT and procurement systems skills.
Why Join KRA Staff Pension Scheme?
- Permanent & Pensionable employment.
- Competitive remuneration structure.
- Opportunity to work in a professional and well-governed organization.
- Exposure to strategic procurement and supply chain management.
- Career growth and professional development opportunities.
- Collaborative and performance-driven work environment.
How to Apply
Step 1: Register
Visit:
https://erecruitment.kra.go.ke/login
Click the Register button to begin the application process.
After registration, you will receive an email to confirm your email address and complete your registration.
Step 2: Log In
Return to:
https://erecruitment.kra.go.ke/login
Enter your username and password.
After successful login, the system will open the Applicant Cockpit.
Step 3: Complete Your Candidate Profile
- Open the Candidate Profile tab.
- Click My Profile.
- Complete all required sections.
- Click Overview and Release.
- Tick the confirmation checkbox before submitting your profile.
Step 4: Submit Your Application
- Open Employment Opportunities.
- Click Start under Job Search.
- Select the Procurement Officer vacancy.
- Click Apply.
- Complete all mandatory fields.
- Review and accept the Data Privacy Statement.
- Click Send Application Now to submit your application.
Technical Support
For assistance during the application process, email:
If you experience a delay in receiving your registration email, refresh your inbox before contacting support.
Recruitment Notice
Kenya Revenue Authority does not charge any fee at any stage of the recruitment process (application, shortlisting, interviewing, and/or offer).
Frequently Asked Questions
Is this a permanent position?
Yes. The Procurement Officer position is offered on Permanent & Pensionable terms.
Who does the Procurement Officer report to?
The position reports to the Chief Executive Officer, KRA Staff Pension Scheme.
What qualifications are required?
Applicants must have a Bachelor's Degree in Procurement, Supply Chain Management, or a related field, together with a minimum of three (3) years' experience in a similar procurement or supply chain management role.
Is professional membership required?
Yes. Candidates must be members of either the Kenya Institute of Supplies Management (KISM) or the Chartered Institute of Procurement & Supply (CIPS) professional body.
What procurement experience is expected?
Candidates should have experience in procurement planning, supplier management, tender administration, contract management, inventory management, procurement compliance, and procurement documentation.
How do I submit my application?
Applications must be submitted online through the KRA e-Recruitment Portal after completing registration and your Candidate Profile.
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LIKELY QUESTIONS - Can you walk us through your end-to-end procurement experience and how it aligns with coordinating procurement and disposal activities for a pension scheme? - How have you ensured compliance with procurement laws, internal policies, and best practice in your previous role? - Describe your experience preparing procurement documents such as RFQs, RFPs, TORs, specifications, and purchase orders. - How do you consolidate departmental procurement needs into an annual procurement plan while staying within approved budgets? - Tell us about your approach to supplier prequalification, supplier database management, and maintaining fair and transparent supplier relationships. - How have you supported tender evaluation committees and ensured proper documentation, confidentiality, and implementation of procurement decisions? - What methods do you use to monitor contracts, supplier performance, and value for money after award? - This role includes inventory, asset tracking, and coordinating repairs and maintenance of office equipment. How have you handled these operational responsibilities before? BEHAVIOURAL QUESTIONS - Tell us about a time you had to manage a procurement process under tight deadlines without compromising compliance. Model approach: Situation - urgent procurement need with strict timeline; Task - deliver goods/services quickly while following policy and law; Action - clarified requirements, selected the right procurement method, prepared complete documentation, coordinated approvals, kept stakeholders updated, and tracked supplier delivery closely; Result - on-time delivery, no audit query, and uninterrupted operations. - Describe a situation where you identified a procurement compliance risk or irregularity. What did you do? Model approach: Situation - noticed missing documentation, flawed specification, conflict of interest risk, or non-compliant sourcing step; Task - protect the organization and correct the process; Action - verified facts, escalated appropriately, advised stakeholders on policy requirements, documented the issue, and implemented corrective controls; Result - risk was resolved, process stayed compliant, and controls were strengthened. - Give an example of when you had to handle a difficult supplier or negotiate better terms. Model approach: Situation - supplier delayed delivery, disputed terms, or quoted above budget; Task - secure value for money and protect service continuity; Action - reviewed contract terms and market benchmarks, held a fact-based discussion, negotiated pricing/timelines/service levels, documented agreements, and monitored follow-through; Result - improved terms, reduced cost or delays, and maintained a professional relationship. - Tell us about a time you had to coordinate multiple internal stakeholders with competing procurement priorities. Model approach: Situation - several departments submitted urgent requests with limited budget/resources; Task - prioritize fairly and align needs to the procurement plan; Action - gathered requirements, ranked based on urgency/business impact/budget, communicated timelines, advised on specifications, and produced a coordinated schedule; Result - stakeholders were aligned, critical needs were met first, and procurement was executed in an orderly, transparent way. SMART QUESTIONS TO ASK - How is procurement governance structured within the Scheme, especially given that this role reports to the CEO? - What are the top procurement priorities in the first 6 to 12 months for the person joining this role? - Which procurement laws, internal approval thresholds, and key controls are most critical for this role to manage successfully? - What systems are currently used for procurement, inventory, asset tracking, and contract management, and are there plans to improve them? - How is performance for the Procurement Officer measured - compliance, savings, turnaround time, supplier performance, audit outcomes, or service delivery? RED FLAGS TO WATCH FOR - Vague answers about procurement governance, approval authority, or compliance controls, which may signal weak oversight or interference in procurement decisions. - Signs that urgent purchases regularly bypass planning, documentation, or competitive processes, creating audit and reputational risk. - Lack of clarity on systems, records management, contract tracking, or handover status, which may indicate operational disorder and poor accountability.
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Adjacent Career Paths
Roles you'd also qualify for based on this posting's requirements:
- Supply Chain Officer — This role closely matches the candidate's procurement coordination, supplier management, and compliance experience.
- Contracts Officer — The job's emphasis on drafting, tracking, and managing supplier contracts aligns well with contracts administration work.
- Inventory and Asset Management Officer — Experience producing inventory and asset tracking reports makes this a natural adjacent role.
- Sourcing Officer — Preparing tender documents, running supplier prequalification, and supporting evaluations fits strategic sourcing responsibilities.