Manager Supply Chain Management Job Vacancy – MOWASSCO
Mombasa Water Supply and Sanitation Company Ltd · Mombasa · Onsite
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Job Description
MOWASSCO is seeking a qualified Supply Chain Management professional to lead procurement, asset disposal, contract management, supplier relationships, compliance, and strategic supply chain operations.
The successful candidate will ensure efficient, transparent, and compliant procurement processes aligned with organizational objectives and applicable laws.
Duties and Responsibilities
The Manager Supply Chain Management will:
- Oversee development, review and implementation of policies, procedures, strategies and manuals that safeguard integrity of the procurement processes.
- Oversee the procurement and asset disposal processes in line with the Public Procurement and Assets Disposal Act 2015, and Public Procurement and Asset Disposal Regulations (PPADR) 2020 and other relevant laws.
- Propose the membership of relevant committees under the Act to the Managing director for consideration and appointment.
- Monitor contract management and report any significant departures from the contract terms and conditions to the Managing Director.
- Coordinate secretariat services to the evaluation, inspection and acceptance, disposal committees.
- Provide professional advice to the Managing Director on procurement and asset disposal matters for decision making.
- Spearhead compliance with all procurement statutory requirements and Government Circulars.
- Review periodic reports on matters relating to procurement and asset disposal, recommend for approval by the Managing Director and submission to the National Treasury, PPRA, Ethics and Anti-Corruption Commission in line with the Act and regulations.
- Spearhead the development, recommend for approval and oversee the implementation of the company’s annual procurement plan, budgets and disposal plans.
- Conduct research on market trends to inform the placing of orders or recommend appropriately awards of all procurement matters.
- Monitor supplier’s performance to assess ability to meet quality and delivery requirements.
- Develop and maintain mutually beneficial relationships with the Company’s suppliers and service providers.
- Manage all stakeholders by providing advice and responding to all procurement related matters promptly and professionally.
- Coordinate external auditing (by Government and donors) and evaluation of Supply Chain Management processes and procedures.
- Oversee development and implementation of departmental risk management framework.
- Develop and supervise implementation of the departmental annual work plan & budgets and evaluate performance to achieve the Company’s strategic objectives.
- Develop and present management papers for the relevant Board Committee meetings.
- Issue certificates to contractors confirming delivery and acceptance of goods, works and services where the contract is not complex and specialized.
- Perform any other duty as may be assigned by the Managing Director from time to time.
Requirements for Appointment
Applicants must:
- Be a Kenyan Citizen.
- Hold a Bachelor’s Degree in Supply Chain Management or relevant disciplines from a recognized institution or any other business-related degree.
- Related Master’s Degree is an added advantage.
- Be a registered member of KISM with a valid practicing license.
- Have at least six (6) years of similar experience in utility or service industry.
- Three (3) years should have been in a senior management position in a busy and dynamic work environment.
Personal Qualities, Skills & Competencies
The ideal candidate should possess:
- Excellent understanding of procurement principles.
- Proficiency in MS Office.
- Good communication, interpersonal, negotiation and coordination skills.
- In-depth understanding of the various Procurement Act.
- Excellent knowledge of Microsoft Office applications.
- Proven ability to be flexible and work hard, both independently and in a team environment.
- Ability to work under high pressure with changing priorities.
- High levels of integrity and ethical conduct.
How to Apply
Candidates who meet the above specifications and have the drive to join a highly motivated work team should submit:
- Application letter.
- Updated CV.
- Reliable telephone and email contacts.
- Contacts of at least three (3) referees.
Applications should be addressed to:
The Managing Director
Mombasa Water Supply & Sanitation Co. Ltd
P.O Box 1100-80100
MOMBASA
Email: info@mombasawater.co.ke
MOWASSCO is an equal opportunity employer and women and people with disability are particularly encouraged to apply. Those who will not have heard from MOWASSCO by the deadline should consider themselves unsuccessful.
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LIKELY QUESTIONS - How have you ensured full compliance with the Public Procurement and Asset Disposal Act 2015 and PPADR 2020 in your previous roles? - Describe your experience developing and implementing annual procurement plans, budgets, and disposal plans aligned to organizational strategy. - How do you manage procurement and asset disposal processes while maintaining transparency, integrity, and value for money? - Tell us about a time you identified a significant contract management issue or deviation from terms. What did you do and what was the outcome? - What approach do you use to monitor supplier performance and manage supplier relationships, especially for critical service delivery needs? - How have you supported or served procurement committees such as evaluation, inspection and acceptance, or disposal committees? - What risk management measures would you put in place for the Supply Chain Management department in a utility environment? - How would you advise the Managing Director and Board on a contentious procurement matter involving compliance, urgency, and stakeholder pressure? BEHAVIOURAL QUESTIONS - Tell us about a time you had to resist pressure to influence a procurement outcome. Model approach: Situation - Briefly describe the procurement context and the pressure source. Task - Protect process integrity and ensure legal compliance. Action - Refer to PPADA/PPADR, document all communication, advise decision makers formally, route matter through the proper committee process, and maintain transparency. Result - Fair award, audit-ready file, no adverse finding, strengthened confidence in procurement function. - Describe a situation where you improved an inefficient procurement process. Model approach: Situation - Explain delays, complaints, or compliance gaps in the existing process. Task - Reduce cycle time while preserving controls. Action - Map the process, identify bottlenecks, revise SOPs/manuals, train users and committee members, improve planning and reporting, and track KPIs. Result - Faster turnaround, improved compliance, fewer emergencies, better user satisfaction. - Give an example of how you handled a poor-performing supplier or contractor. Model approach: Situation - Outline under-delivery, quality issues, or missed timelines affecting operations. Task - Restore service levels and protect the company contractually. Action - Review contract terms and KPIs, issue formal notices, hold performance meetings, require corrective action, escalate where necessary, and document for future evaluation. Result - Performance improved or contract remedies applied, service continuity maintained, stronger supplier management discipline. - Tell us about a time you prepared management or Board papers on a sensitive procurement matter. Model approach: Situation - Introduce the issue, such as contract variation, disposal approval, or audit concern. Task - Present clear, compliant, decision-ready recommendations. Action - Gather facts, analyze legal and financial implications, summarize options, recommend the compliant path, and anticipate likely questions from management or Board. Result - Timely approval, reduced decision risk, and clear audit trail. SMART QUESTIONS TO ASK - What are the biggest supply chain risks currently affecting MOWASSCO, especially around service continuity, contractor performance, or compliance? - How mature is the current procurement planning process across departments, and where would you want the new manager to improve it first? - What are the most important performance indicators for this role in the first 6 to 12 months? - How does MOWASSCO currently engage with regulators, auditors, and oversight bodies such as PPRA and the National Treasury on procurement matters? - What level of support and authority will this role have in enforcing compliance across user departments and in handling procurement-related escalations? RED FLAGS TO WATCH FOR - Vague or defensive answers about compliance, audit findings, or past procurement disputes may suggest weak controls or political interference. - Signs that procurement is routinely bypassed due to "urgency" or user department pressure can indicate a high-risk environment. - Lack of clarity on committee structures, decision rights, or support from leadership may mean accountability is weak and the role could be exposed.
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Adjacent Career Paths
Roles you'd also qualify for based on this posting's requirements:
- Procurement Manager — This role closely matches the candidate's experience leading compliant procurement operations, supplier management, and contract oversight.
- Contracts Manager — The job requires strong contract administration, compliance monitoring, and reporting skills that transfer directly to contracts management.
- Supply Chain Compliance Manager — A strong candidate would be well suited to ensuring procurement compliance with laws, policies, audits, and governance requirements.
- Head of Procurement and Logistics — Their background in strategic sourcing, procurement planning, stakeholder coordination, and supplier performance fits a broader procurement and logistics leadership role.