Job Description

The Kenya National Bureau of Statistics (KNBS) is recruiting a Deputy Director, Administration to lead administrative functions across the organization.

The role covers facilities, transport, assets, office services, maintenance and operational risk management. It is a senior position for an experienced administration or facilities professional with strong leadership experience and a relevant postgraduate qualification.

Employer: Kenya National Bureau of Statistics (KNBS)
Job title: Deputy Director, Administration
Grade: KNBS Grade 3
Reference: KNBS/DDA/17/2026
Positions: 1
Employment: Permanent and Pensionable
Basic salary: KSh 169,380–236,460 per month
Application deadline: September 22, 2026

About the Role

The Deputy Director, Administration will oversee planning and implementation of administrative activities within KNBS.

This is a broad operational leadership role. Its responsibilities cover office services, transport, buildings, equipment, assets, maintenance and administrative coordination.

A significant part of the work involves keeping KNBS's operational infrastructure functional. That includes vehicle maintenance, insurance, office space, equipment and common-service payments.

Risk management is another important area. The role requires identifying operational hazards and ensuring appropriate protection and mitigation measures are in place.

The position also involves reviewing administrative policies and procedures. Strong organizational judgment will therefore be important for managing competing operational needs.

Key Responsibilities

The successful candidate will provide leadership across KNBS's Administration Division.

Key responsibilities include:

• Developing and reviewing administration policies and procedures.
• Overseeing office transport services.
• Ensuring vehicles and motorcycles are maintained and serviced.
• Coordinating administrative services across KNBS.
• Monitoring the location and movement of vehicles and equipment.
• Overseeing maintenance schedules and insurance for vehicles and buildings.
• Identifying operational risks and ensuring appropriate mitigation measures.
• Coordinating office administrative services.
• Identifying obsolete and unserviceable assets for disposal.
• Managing office space and equipment.
• Ensuring timely payment of common-service bills.
• Reviewing reports on operations, maintenance and asset utilization.

Who This Job Is For

This position is aimed at an experienced administration leader rather than an early-career professional.

KNBS requires at least 15 years of relevant work experience, including three years at Assistant Director, Administration level or an equivalent position. Candidates therefore need a substantial record of managing administrative operations.

Relevant academic backgrounds include business administration, management, social sciences, public administration and political science. Property, facilities, estate and building economics backgrounds are also relevant.

The role may suit professionals who have managed large facilities, transport operations, property portfolios, administrative teams or institutional support services.

Requirements

Essential Qualifications and Experience

Applicants should have:

• At least 15 years of relevant work experience.
• At least three years at Assistant Director, Administration level or in a comparable position.
• A bachelor's degree in a relevant field.
• A master's degree in a relevant field.
• Membership of a relevant professional body where applicable and in good standing.
• A leadership course lasting at least four weeks.
• Proficiency in relevant computer applications.
• Demonstrated merit and ability through work performance and results.

Relevant bachelor's degree fields include:

• Business Administration or Management
• Social Sciences
• Public Administration
• Political Science
• Building Economics
• Estate Management
• Property Management and Valuation
• Facilities Management

The master's degree should be in a relevant field, including business administration, management, social sciences, public administration, political science, land economics, building economics, estate management, property management and valuation, or facilities management.

Equivalent relevant qualifications may also be considered where applicable.

Compensation and Benefits

The position provides the following monthly remuneration:

The stated monthly remuneration totals approximately KSh 269,380–336,460, combining the listed salary and allowances.

Employment terms: Permanent and Pensionable.

The advertisement does not provide additional details on other employee benefits.

Location and Work Arrangement

Employer: Kenya National Bureau of Statistics
Work arrangement: Not specified
Employment terms: Permanent and Pensionable

The position is within KNBS's Administration Division. The advertisement does not indicate that the role is remote or hybrid.

Why This Opportunity May Be Worth Considering

The role offers senior administration professionals the chance to oversee a broad institutional support function within a national government agency.

Its scope goes beyond routine office administration. Transport, property, assets, facilities, maintenance and operational risk all fall within the position's responsibilities.

Professionals with experience across several of these areas may find the role particularly relevant. The permanent and pensionable terms also make it a significant long-term career opportunity.

What to Check Before Applying

Your experience should be the first thing to assess.

KNBS requires 15 years of relevant experience, with three years at Assistant Director, Administration level or a comparable position. Applicants who do not meet this seniority requirement are unlikely to be a strong fit.

Review your academic qualifications against the listed fields. Both bachelor's and master's qualifications need to be relevant to the position.

Professional membership should also be checked where your profession has a relevant regulatory or professional body. The required leadership course must last at least four weeks.

Before submission, ensure all supporting documents are properly certified and combined into one PDF.

How to Apply

Applicants must complete the KNBS Open Advert Employment Application Form, Ref. KNBS/F/93/29.

The application requires the following documents:

• Cover letter
• National ID or passport copy
• Curriculum Vitae
• Certified academic certificates
• Certified professional certificates
• Certified transcripts
• Other relevant testimonials

All documents should be uploaded as one single PDF.

Application deadline: September 22, 2026.

About Kenya National Bureau of Statistics

The Kenya National Bureau of Statistics is the principal government agency responsible for official statistics in Kenya.

KNBS collects, compiles, analyses, publishes and disseminates statistical information. It also coordinates, supervises and supports programmes within the National Statistical System.

The organization operates across a wide range of statistical and administrative functions. Its work supports the production and management of information used across Kenya's public sector and wider economy.

AscendurePro Application Notes

Present yourself as an operational leader. This position requires more than general administrative experience. Your application should show that you have managed complex institutional operations.

The CV should make your leadership progression easy to follow. Highlight positions held, teams managed, facilities overseen and major operational responsibilities.

Quantify results where possible. Examples include reducing maintenance costs, improving vehicle availability, managing office space, strengthening asset controls or improving administrative service delivery.

Your cover letter should connect your experience directly to KNBS's needs. Discuss areas such as facilities management, transport, asset management, risk mitigation and administrative systems.

Professionals from property, estate or facilities management should not undersell their experience. The requirements specifically recognize these disciplines.

Candidates from public administration, business management and social sciences should similarly demonstrate practical operational leadership. A degree alone will not establish suitability for a position at this level.

Finally, pay close attention to the application format. KNBS requires the CV, certificates, transcripts and other testimonials to be uploaded as one PDF. Missing or incorrectly prepared documents can weaken an otherwise strong application.